Best Project Management Software & Tools

Are you looking for a project management tool that can help you manage your projects and team members in a better manner?

If the answer to the above question is yes, then you’ve come to the right place. It won’t be wrong to say that adopting new methodologies, implementing new technologies and tools has become the need of the hour to boost your standing in the current scenario

We have compiled the best project management tools & software list to improve your game. Before we take a look at them, let’s understand why it’s important to use them in the first place.

Table of Contents
Why should we use project management tools How to select the best online project management software Best Project Management Tools & Software

  1. ProofHub
  2. Scoro
  3. Workzone
  4. Zoho Projects
  5. GanttPRO
  6. nTask
  7. Functionfox
  8. Workbook
  9. Redbooth
  10. Celoxis
  11. 10,000FT Plans
  12. TeamGantt
  13. Proworkflow
  14. Mavenlink
  15. Insightly
  16. Clarizen
  17. Comindware
  18. Easy Project
  19. Crocagile
  20. Producteev
  21. Teamdeck
  22. Smartsheet
  23. Freedcamp
  24. Hive
  25. Freshdesk
  26. Flock
  27. LiquidPlanner
  29. Basecamp
  31. Wrike
  32. Asana
  33. Podio
  34. Project Insight
  35. Teamwork Projects
  37. ClickUp
  38. EventCollab
  39. Advantage
  40. Redmine
  41. Nutcache
  42. Notion
  43. Paymo
  44. Cage
  45. Avaza Conclusion

Why should we use project management tools You might be living under a rock if you’re really not aware of the benefits that come along with project management tools. We’ve outlined some common benefits below:

Faster collaboration Easier delegation Accurate project tracking Central data storage Seamless communication Quick file-sharing Time tracking Automated invoicing Quick reporting Now that you know the advantages offered by online project management tools, let’s learn how to choose the right one.

How to select the best online project management software Make sure to check if your preferred project management software offers the following features or not.

Advanced feature-set Intuitive user interface Cloud-based access Customizability Security Integrations Cost-effective Best Project Management Tools & Software

  1. ProofHub top Project management tool- ProofHub

ProofHub is a versatile project management system used by leading organizations like NASA, Disney, Taco Bell and many more. This all-in-one tool comes packed with powerful features to eliminate the need of having too many different tools to run your business. Features:

Online proofing software saves a lot of time during the feedback-sharing process Makes task-management less stressful for teams Get a visual picture of projects using Gantt charts in ProofHub Also available as a mobile app for Android and iOS users. Start managing your teams and projects efficiently with ProofHub!

  1. Scoro Dashboard-Scoro

Scoro is known as one of the most comprehensive business management software for professional and creative services. For those who wish to bring structure to your work, Scoro is the right pm tool for you.


A single place for projects, clients, and teams Be organized in every aspect of your business with seamless workflow Get a real-time overview and automated reports Can be integrated with tools like DropBox, Mailchimp, Outlook, and more Pricing: Premium plan starts at $33/user/month

  1. Workzone feature imageWorkzone is built by a highly dedicated team to help individuals and organizations gain better control and visibility in work management. It gives them a central place to manage and share work, so everyone stays on the same page.


Get top-level reports so everyone knows what’s next on the list Makes way for faster communication Features like creating tasks, to-do lists, sharing files easily improves collaboration Set permission for different users including clients Pricing: Starts from $200 per month

  1. Zoho ProjectsOnline Project Management Software Without a doubt, Zoho Projects stands out as one of the best simple project management tool that can help you streamline your upcoming work and tasks with a click.


Effective file management Gantt charts to oversee project progress One tool for teams to create, collaborate, and communicate Can be integrated with ZOHO CRM and other tools to manage every aspect of a growing agency Pricing:$25/month for up to 20 projects

Read on: Zoho Alternatives – 13 Tools Your Team Will Love

  1. GanttPROGanttPRO GanttPRO is one of the best pm software, appreciated already by 250k project managers around the globe. It helps build project plans and timelines, track workflow, control expenses, follow deadlines, and arrange productive collaboration in a single place. The solution offers ready-made templates for an easy start.


Workload: keep all resources engaged and balanced Collaboration: comments, attachments, and notifications Workspace: Gantt charts and Board view Project templates for easy start Pricing: Team plan starts from 7.90$ per user/month (billed annually)

  1. nTask ntaskNew on the market, nTask is still in its burgeoning state of development, with new features and AI that are being introduced as the tool matures. Its intuitive software design that is easy on the eyes as well as easy to adopt, is one of the many reasons why start-ups, solopreneurs, and even enterprises will readily switch to this newcomer pm tool.


Task & Project Management: Simple task & project creation using task checklists, updates, progress meter. Risk Management: Use risk matrix to identify and assess potential risks and their frequency of occurrence. Issue Management: Create and manage issues with customizable severity, priority, and status options. Time Management: Beautifully designed weekly timesheets with manual hours linked to a suitable task or a project. Resource Management – Manage resource allocation, project budget and currency using the Project Planner. Meeting Management – Schedule multiple meetings at a time with a clear concise agenda, discussion points and follow-up actions Pricing

Free Plan – 5 workspaces, 200 MBs of storage. Pro Plan – $2.99, Unlimited everything.

  1. FunctionfoxFuctionFox Program Screen View Functionfox is a timesheet and project management tool trusted by creative professionals all around the world. It is both powerful and easy-to-use. You can track your projects accurately from conceptualization to completion, reduce admin time, and increase productivity and profits.


Simple project creation and management Interactive real-time reporting Compare budget estimates with actual figures Pricing: From $5 user/month ($35/month for the 1st user)

  1. Workbook Gnatt_html5_laptop

Workbook is a grown-up software suite for project and resource management, CRM, collaboration, file-sharing, forecasting, and accounting. You can choose exactly as per your requirements and only pay for it. Features:

Create projects and tasks easily Easily customizable Supports a client portal Pricing: $19 user/month, minimum 30 users

  1. Redbooth Task management software - Redbooth Task and Project Management: Product Tour

Redbooth is an easy-to-use online task and pm software for busy teams. Moreover, you can keep your entire team organized, in alignment, and always on schedule with Redbooth.


Intuitive task and project management Easily delegate and assign tasks Mobile apps for iOS and Android Pricing: From $5 user/month

  1. Celoxis interactive gantt chart

Celoxis is an award winning all-in-one pm tool. It helps organizations to plan and track their portfolios, projects, tasks, resources, timesheets, issues and risks from one place. It has extensive collaboration features including a customizable free client portal. It’s dashboards and reporting capabilities are superb and one of the best in the market. It is feature rich, intuitive and highly customizable.

If you are comfortable with the Microsoft Project scheduling paradigm, Celoxis is one of the best alternatives to microsoft project. Features: All-in-one project management tool Easy collaboration, share files, discuss and exchange comments not just with your colleagues but with your clients 360-degree real-time insights with our super powerful reports and dashboards Easy to customize and intuitive Easily allocate resources to tasks based on availability, demand, and skills. Pricing: SaaS: $25/user/month & On-Premise: $450/user

  1. 10,000FT Plans 10,000FT

10,000ft is a simple yet powerful pm software that helps you make confident operational decisions about your teams and projects. Apart from this, it has resource management and time-tracking capabilities as well.


An effective visual resource planning software Detailed project tracking Flexible planning interface Pricing: Basic plan starts from $10/month

  1. TeamGantt

TeamGantt is a refreshing pm solution that brings project scheduling software online. You can manage projects with this super-easy Gantt software. Inviting your co-workers, teammates, and friends to view and edit your Gantt chart is simple and fun!


Fast drag and drop scheduling Intuitive and easy-to-use Real-time progress updates Pricing: Standard plan starts from $7.90 /user per month (when billed annually)

Switch to a reliable project management software to deliver projects successfully. Try ProofHub for free for 30 Days

  1. Proworkflow ProWorkflow Dashboard

Proworkflow is one of those project management tool your teams would love. It’s beautiful, versatile and extremely easy to use. Also, it integrates with all the tools you need – saving you time and streamlining your processes.


Makes it a breeze to assign staff, track time or reschedule projects Quoting and invoicing have never been simpler. Reliable support and consultation Pricing: From $22 month/user for team

  1. Mavenlink Screenshot master planning

Mavenlink is a modern software designed for services organizations to connect with people, projects, and make profits. In a world where connectedness, transparency, and performance matter more than ever, Mavenlink helps you deliver projects successfully.


Manage multiple projects with ease Handle project schedules in an intuitive interface Gain visibility of all your projects in your portfolio Pricing: Professional plan starts at $39/month/user

  1. Insightly Insightly

Insightly is a powerful CRM with a project and business management set. It allows you to grow your business faster than ever by building strong customer relationships over time.


Effortless tracking of project activity Accelerate sales and manage leads Helps you build meaningful relationships Pricing: From $15 month/user for teams

  1. Clarizen Enterprise Project Management Software Solution

If you are looking for a cloud-based project management tool to help your business grow, Clarizen can come to your rescue. It is a single collaborative pm solution that could manage projects and help you connect with team members effortlessly. Features:

Automated processes and workflows Budget tracking and expense management Flexible UI Pricing: From $60 user/month

  1. Comindware Low-code Workflow Management Software

Comindware is a popular workflow and business process management software. The workflow management software provides key capabilities for task, data and document management.


Focuses on process optimization Customer order management and CRM capabilities Full process automation, activity monitoring, business analytics as well as enterprise system integration. Pricing: Starts at $29.99 per user

  1. Easy Project Easyprojects

Easy Project is a professional project management tool for you, your team, and the whole company. Trusted by top-notch companies like Toyota, Lenovo, Bosch, it is a perfect fit for numerous industries be it IT or educational.


Visual project maps and plans Compatible with modules for Resources, Finances, Help Desk and CRM Integrated with Outlook, Project, Excel, Redmine Pricing: $21/month per user Pro plan (60 portfolios, and 100 custom fields)

  1. Crocagile Crocagile top Project Management Tools

Crocagile is a simple agile project workspace designed to streamline communication and is focussed towards software development teams. It’s powerful pm tools and simple design is uniquely engineered for agile developers. It has all good stuff including collaboration and gamification feature giving a much-needed boost to agile practices with cutting-edge technology.


Activity Streams, Smart Alerts, and Group Chat to eliminate email Team member updates are visible in one place, automatically File Sharing – Store and Share files with commenting Pricing: Starting from $2.50 per user, per month with the 30-day free trial.

  1. Producteev

Producteev has been a task management solution for small and medium-sized teams. Project managers can easily access all their projects, tasks and other collaborators. With this pm tool you can easily plan any projects, map your route, organize files, delegate tasks, and various elements. Users can easily track the progress of each task. Features:

Organize on your fingertips Powerful collaboration Seamless tracking Interface customization Personalized support Pricing: The Premium plan is available at $99 per month

  1. Teamdeck Teamdeck top project management tool

Teamdeck offers a complete solution for companies to deliver projects faster. It is an essential pm tool for managing resources and monitoring time spent on tasks and projects. With Teamdeck you can book your employees on different projects and create accurate timesheets with one-click time tracking.


Resource scheduling Timesheets and time tracking Leave management Measure billable time Pricing: Free startup plan limited to 6 team members. Business plan starts from $3.99 / team member / month, $1 / basic resource / month

  1. Smartsheet Smartsheet

Smartsheet is a portable project management software to help teams collaborate, time-tracking, reporting, resource management, and planning tasks. The cloud-based software has some amazing features that brings it on the list of best project management tools.


Leverage team collaboration Automatic update requests File attachment from Google Drive, Onedrive, Dropbox and more Gain visibility into who’s busy and who’s not Secure permission control Pricing: Individual plan starts $14 and business plan at $25 per user per month when billed annually.

  1. Freedcamp Freedcamp

This is an extremely simple and intuitive project management tool for large organizations including architecture, interior design, IT services, retail, telecommunication and many more. Freedcamp offer functionality to unlimited users making organizing details and tasks quick and super easy.


Gantt chart to keep a bird’s eye view on tasks Split large tasks into smaller subtasks 3rd party integrations Password manager Shared file management Pricing: Available at $3.99 for the owner and $0.99 for each additional user per month ( billed yearly )

  1. Hive Hive

Hive’s powerful project management and collaboration software put the needs of a team at a single place. The system lets you track project status, provide a Kanban-style status view, Gantt charts for project progress, and everything that a project team needs on a single page. Features:

Provides a central platform for everything Plan and repeat tasks using action templates Move seamlessly between projects, messages, and files Access anywhere from a desktop or mobile apps 1000+ integrations Price: Professional plan at $12/user/month

  1. Freshdesk Freshdesk project management software

Freshdesk is a pm software with a comprehensive set of tools to help businesses support the need of customers. It’s simple to set up and offers the best value for money.


Integrated Live Chat, Phone Support, and Game Mechanics High customizability Multi-channel, multi-product and multi-lingual support Great email messaging and self-service portals Keep track of conversations Resolve issues together through collaboration Pricing: Freshdesk offers four price points for various business sizes. You can sign up for Freshdesk free trial.

  1. Flock Flock team collaboration tool.

Flock is every team’s collaboration hub. Packed with tons of productivity features, Flock is a messaging and communication tool for project management. It drives efficiency and boosts the speed of execution.


Collaboration in real time Jump into video calls with just a click Share all types of files and find them easily Invite guests to work with you Create notes and collaborate with teams on the go Share code snippets on the go Access your entire Google Drive from within Flock Manage your GitHub repos without switching tabs Pricing: Flock offers monthly and yearly billing. Pro plan starts at ₹ 149 per licensed user, per month billed annually (₹199 billed monthly).

  1. LiquidPlanner LiquidPlanner project management tool

LiquidPlanner is a collaboration tool that combines project management and time-tracking. It has an interesting methodology for project management as it lets teams set realistic deadlines based on different scenarios.


A realistic range of time to complete tasks Integrated time and budget tracking Task-specific collaboration boards Adding notes to projects Cross-project visibility Pricing: From $39 user/month, billed annually

  1. moneypenny-project

The MoneyPenny Project Time Tracker is a smart and professional suite of online pm tools that keeps projects and teams organized. By live-monitoring team performance against project deadlines, tasks, and budgets, businesses of any size can save more time and streamline workflows.


Auto timesheet creation, management, and approval on the cloud, from any device Full data integration, live synced online with invoicing, project tracking and team timers Project progress live notifications and instant messaging team communication Pricing: After the 30-day free trial, from $15/month/1 user (Starter plan) up to $55/month for 30 users (Enterprise plan).

  1. BasecampBasecamp Basecamp is one of the most popular online pm tool today. It combines all the necessary features at one place helping project members to know what to do and make sure nothing slips through the cracks.


Message boards, schedules, to-do lists Document and file storage Easy-to-use and simple interface Tag team members easily Pricing: $99/month.

Read on: Top 21 Basecamp Alternatives for Project Management

  1. monday is a simple but intuitive tool that enables people to manage work, meet deadlines, and build a culture of transparency. The solution is best for streamlining discussions, to see who is working on what, and keeping everyone in the know.


Centralized communication and document management Visual project management and tracking Analytics and reporting are well-executed Smartly integrated with Dropbox, Zapier, Google Drive, and similar sharing and management tools Pricing: offers a free trial. The Basic plan is priced at $25 per month billed annually.

  1. Wrike Wrike

Wrike is a robust and versatile project management tool that helps team collaborate better and communicate with greater transparency. Wrike has plenty of best-in-class collaboration, communication and document management tools. The tool allows to set priorities and align your team to work faster and smarter. Features:

Tasks and milestones can be synchronized to Google, iCalendar and Outlook calendars Gantt charts help create visual timelines Helps you to turn strategy into an actionable plan Provide accurate and up-to-date info to clients Pricing: Professional Package – $9.80/user/month (billed annually)

  1. Asana Asana

Asana is a cloud-based project management tool that helps teams to map out every single detail of projects within an organization. Asana enables you to plan your work in a way that’s best for you. It is flexible enough to adapt to you.


The free tool offers a basic dashboard and search Group tasks into sections or columns in a list or board project Notify employees using a personalized inbox A Gantt style view of how projects fit together Schedule and prioritize tasks on a special Asana calendar Generate detailed Progress reports Pricing: Asana offers three tiers of pricing: Free, Premium and Enterprise. The premium plan starts at $9.99 per member/month.

  1. Podio

Podio is an extremely versatile tool. More than 500,000 organizations use Podio to run projects. It is built with a series of app and tools that help teams organize tasks and track their work.


Break down large projects into simple to-do lists with assigned tasks File uploads, progress statuses, updates, and comments done in real time Real-time comments and deadlines are all laid out on one dashboard Integrates with file sharing services, customer support, and help desk tools Visualized reports to mark team’s progress Pricing: Podio offers varying pricing tiers, which are priced per employee per month. Premium plan available at $24.

  1. Project Insight Project Insight

Project Insight is a simple and user-friendly interface that fits any team and project size. It offers notable integrations with Box, Microsoft Office, Microsoft Outlook, and Quickbooks. It comes with a simple and user-friendly interface. Users can track all steps of their projects from start to finish.


Real-time reports and manages projects from a single location Time and expense tracking, resource management, and more Real-time access to their tasks and project schedules Balance resource work across all projects Pricing: Business plan starts at $45 per user per month.

  1. Teamwork Projects Teamwork Projects Teamwork Projects is designed to work seamlessly with the tools to form smarter workflows. With a perky interface, easy-to-use toolset, users can create a project, and generate tasks and milestones. Teamwork Projects is available on iOS, Android, Google Chrome, and the Web.


Set start dates and end dates to your projects Get a snapshot view of what your team is up to with the project activity overview ‘Gantt’ style view of your projects Gain valuable insights on your team’s performance Assign low, medium, or high priorities to tasks Pricing: Free 30 day trial. Pro plan is available at $9/month per user.

  1. is an online project management software that helps users plan, track, and report on projects online. A powerful project planning and scheduling feature that allows users to manage a team of individuals, balance projects, and document effectiveness.


Attach files and comments to collaborate on tasks Seamless importing and round-tripping of MS Project plans, Excel files & CSV files Real-time dashboards show your status at-a-glance Pricing: business plan with unlimited features at $25 per user per month.

  1. ClickUp ClickUp

ClickUp is a high-rated productivity solution helping you better manage your tasks, notes, projects, and time. The project management tool helps you figure out who’s doing what and brings all your tasks, projects, and resources in one place. ClickUp lays special attention on views, statuses, features, and processes to give you a better user experience


Customize workflow with stages to keep people on the same page Create spaces to organize work with customized features, workflows, tags Add time estimates for automatic scheduling Control what others can see and what they can do Make goals and track their success Pricing: $4.99 per user per month

  1. EventCollab EventCollab

EventCollab is a web-based application which focuses on event project management and logistics tracking. Whether it is about contacts, data, tasks, schedules, calendars – you can securely manage everything in EventCollab. The interface is easy to navigate which makes managing complex tasks easier than ever. EventCollab uses a variety of technologies to create effective solutions for project and event management.


Access projects in real-time Keeps track of the details and connects team members Restricted permissions, role settings, and data encryption Available in the cloud at any time from any location Pricing: From $20 per month

  1. Advantage Advantage

Advantage software is a management tool best suited for business agencies and marketing companies to manage the business side. It successfully integrates all agency roles into a single solution with robust modules, powerful features, and extensive reporting. It automates all facets of project management, proofing, billing, client relationship management. The good news is that it works well for medium to large agencies.


Automate and manage projects more efficiently Streamlined processes to manage time, tasks, and expenses Complete reporting and forecasting Share files and collaborate Pricing: Upon request

  1. Redmine Redmine

Redmine is an open-source project management software which works cross-platform along with multilanguage support. It gives registered users the ability to create and manage their own projects meaning once you have registered, you are allowed to create your own projects and get access to their features. Being a free downloadable software, it is definitely worth a try.


Multiple project support Role-based access control Custom fields for issues, time entries, projects Gantt chart, calendar, issue-tracking system Pricing: Free

  1. Nutcache Nutcache

Nutcache brings the best of Agile workflow to manage to plan, track, and organize your projects and tasks better. It provides you with all the tools required to complete the project delivery lifecycle. It is trusted by 1,30,000+ companies worldwide to meet their deadlines. With its agile planner which allows you to see at a glance what others are working on.


Assign cards to manage priorities Set milestones and alerts to never miss a deadline Bill time and expenses accurately Customizable workflows and well-organized tasks Pricing: $15/user/month

  1. Notion Notion

Notion is an all-in-one workspace where you can write, plan, and collaborate. Unlike traditional project management tools, Notion has a modern feel both in its looks and features. It is being used to plan and discuss projects, communicate with teams and clients, and keep track of all the important stuff. Notion keeps records of everything and captures unique workflow in the best possible way.


Outline ideas and rearrange them in any way Syncs across various devices and collaborators in real-time Works in the browser and runs offline with the Mac, Windows, and mobile apps Pricing: Starts at $4 a month

  1. Paymo Paymo

Paymo is a full-fledged task and project management software helping teams to work better with advanced proper planning, scheduling, task management and time tracking features. It’s a great tool to bring everyone together and on the same page. Whether you’re a part of a creative, marketing, web designing, business consulting team, Paymo lets you work in harmony and help you manage work faster and better.


Advanced task management tools, Gantt charts and Kanban boards for accurate planning and scheduling Discussions and comments for real-time seamless collaboration Compare initial time estimates against actual work Customizable time and work reports Pricing: Business plan starts at $15.16/user/month

  1. Cage Cageapp

Cage is a media collaboration and project management software best-suited for designers, creative agencies, and in-house teams. It lets you collaborate with your team directly on the work enabling you to deliver work on time. With its advanced toolkit, you get to gather, discuss, and act on feedback faster. You can also manage projects, teams, and communicate at a single place. It’s also quite effective to get a clear picture of ongoing projects and how your team is performing.


Add annotations directly to images, video, audio, PDFs Share design decisions, customize color palettes and layouts Record different work in progress Pricing: Professional plan for $14 per user per month

  1. Avaza Avaza

Avaza is productive solution that teams use to collaborate on projects, schedule resources, track time, manage expenses for a more efficient business. It helps you get more done faster with quick file-sharing, activity feeds and more. You get to see a bird’s eye view on who’s working on what and manage work assignments and make smarter scheduling decisions.


Visualize, filter, and group tasks within and across projects Flexible project budgeting and billing options Easily manage resource allocated to each project One-click time tracking from every screen Pricing: Basic plan starts at $19.95 per month

Conclusion With the changing times, the needs of businesses are changing as well. Spend a good amount of time to figure out if you need an invoicing tool, robust reporting software, or a holistic view of projects and processes at one place.

We hope that the above list would serve the purpose and provides you a list of top project management tools to be used in 2018. If you think, we have missed a tool that could make a difference in your life, don’t forget to drop your comment below.
Source: mavenlink

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